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Receptionist

Job Summary:
The Receptionist is responsible for all front office operations such as handling company incoming and outgoing telephone calls, dispatching of mail, couriers and time sheets. The Receptionist is the single point of contact for all messages and information.
Job Responsibilities:

Administrative and Clerical Tasks

-Operate telephone switchboard to answer, screen and forward calls, providing information and taking messages

-Provide information about establishment such as location and working hours of departments or offices, employees within the organization, or services provided

-Greet persons entering establishment, determine nature and purpose of visit, and direct or escort them to specific destinations

-File and maintain guest book -Receive, sort, and route mail, and with courier and deliveries

-Manage the mail room by allocating mail space for each department/company

-Assist staff and keep a track of the international calls and faxes to enable the accounts department to debit the amount to the personnel

-Notify HR department of employees arriving to work late and absentees

-Be aware of the location of staff i.e. out of the office in a meeting, on leave, sick etc.

-Arrange for public transportation if requested by guests

-Prepare conference rooms for meetings and/or training by placing signage and replenishing supplies

-Maintain up-to-date telephone lists

-Perform other clerical duties as needed, such as filing, photocopying, and collating.

Your Profile:
Competencies
  • Flexibility to assignments
  • Excellence
  • Listening,understanding & Responding
  • Entrepreneurial Spirit
  • Respecting deadlines
  • Teamwork
  • Attention to details
  • Overall Contribution
  • Respect
  • Quantity of Work
  • Trustworthiness
  • Quality of Work