Share this Job

HR Administrator

We are Chalhoub Group, a leading family business in the world of beauty, fashion and gifts. We have blended our Middle East expertise and intimate knowledge of luxury to offer service excellence to all our partners and a unique experience to all our customers for over 60 years


As we continue to grow, it’s our vision to become a hybrid retailer, bringing luxury experiences to the fingertips of customers everywhere. 


Our passionate teams drive our vision forward, without them, we couldn’t create luxury experiences for our customers. Through opportunities, development and support, we empower each and every employee to achieve their career goals – and beyond. It’s an exciting journey we’re on, and one you could be part of.


Our Corporate service department is the backbone of our organization. Our HR family plays a major role in inspiring people, upbringing the cultural values and also immensely work together to enhance the Employee journey.


Job Summary:

The job holder of this position is responsible for implementing day to day personnel operations, confidential certificates, employee relations etc, and is responsible for ensuring implementation policies.


Key Areas of focus:

  • HR Administrator
  • Training Coordination
  • UAE Labor Law
  • VISA Documentation
  • Employee Services
  • Job Offering
  • Data Administration


Key Responsibilities:



Follow all relevant HR policies, processes and standard operating procedures so that work is carried out in a controlled and consistent manner



  •  Implement activities under minimal supervision
  • Escalate complex problems to the relevant person to ensure case/issue is closed efficiently and in timely a manner
  • Administer employee’s attendance, leaves, vacations and overall absenteeism
  • Ensure the adherence of all employees to organization’s personnel rules and regulations
  • Follow up with all employees concerning medical certificates for sick leaves, and out of office/absence forms
  • Handle all medical insurance claims and liaise with insurance companies for employees’ collections
  • Issue/cancel access cards in adherence to security policies
  • Prepare welcome kits for new employee orientation sessions
  • Prepare absenteeism calculations for end of service settlement
  • Attend to employee enquiries on company policies and procedures
  • Handle and follow up on the work visa and labour contract processes HR Administrator Training Coordination UAE Labor Law VISA Documentation Employee Services Job Offering Data Administration ✓ Coordinate with the employees and the PROs
  • Prepare, maintain and update the appropriate documents
  • Lead the work visa and labour contract renewals
  • Process the application, renewal and cancellation of all documents for labour cards, work permits and residency visas
  • Schedule medical examinations for the processing of residence visas
  • Update document according to expiry on the HRIMS
  • Initiate, update and maintain employees’ personal data on the HRMS
  • Keep updated records on all new immigration and labour legislations as communicated by the PRO and the Personnel/HR Manager
  • Prepare staff turnover reports (new comers, leavers, total headcount), KPI report for absenteeism.
  • Update staff lists accordingly
  • Participate in relevant projects and community activities as and when needed

Your Profile:

  • Team Player
  • Communicator
  • Analytical
  • Business Acumen
  • Entrepreneur


University Degree Business Administration, or any other related field

0-2 years of experience in the same field or a similar field


What we can offer you

We will help shape your journey with us through enriching experiences, learning and development opportunities and exposure to different assignments within your role or through internal mobility.


Our Group offers the opportunity to support careers that may span different teams, different job roles, different categories and even different countries.  We offer diverse career paths for those who show drive and passion as well as the desire to learn and grow.


Amazing benefits

We recognize the value that you bring, and we strive to provide a competitive benefits package which includes health care, life insurance, child education contribution & exclusive employee discounts


Find similar jobs: