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Executive Secretary - EGPT

Job Summary:
The Executive Secretary provides administrative support by handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings, thus supporting the managers in effective decision making and speed of execution.

Main responsibilities:
-Administrative Tasks
- Act as a point of contact for the Business Unit/Department
- Screen incoming calls and correspondence and responds independently when required
- Manage the BU Head’s diary and appointments, and assist department staff in their meetings’ scheduling
- Assist the manager in presentations and other reports and documents as needed
- Maintain a filing system for the departments’ documents, records, and reports
- Liaise with relevant individuals, departments, and external customers and suppliers on Manager’s behalf and ensure smooth and efficient communication flow
- Handle invoicing and billing for customers and suppliers and follow-up on it with the accounts department
- Process payments for department staff travelling abroad
- Prepare and follow up on internal administrative forms and procedures
- Arrange and coordinate events etc. when required
- Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.

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