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Department Manager - Administration - KWT

Job Summary:

The job holder of this position is responsible for planning, developing and implementing policies, programs and practices and support services such as tenancy contracts, insurance, maintenance of contracts and collaterals etc. The job holder will also provide counseling and assistance to other heads of functions, operating divisions and develops the kind of support the organizational needs to reach the company’s goals and objectives including supervising the office.

 

Key Responsibilities:

1. Organizational:

 Follow all relevant administrative policies, processes and standard operating procedures so that work is carried out in a controlled and consistent manner

2. Operational:

 Provide subject matter expertise in the field

 Supervise the day-to-day operations of subordinates to ensure that work processes are implemented as designed and in compliance with established standards and procedures

 Establish service level agreements and participate in the selection of vendors/suppliers as per the procurement policies and procedures, and review vendors/supplier’s performance reports for the identification of future actions

 Oversee implementation and proper application of office activities, business transactions, policies and board resolutions

 Manage the maintenance of current database of relevant information

 Oversee corporate events coordination

 Prepare and review operational reports and schedules to ensure accuracy and efficiency

 Ensure proper renewal and follow up on: i. Lease Agreements and Contracts for Shops/Offices/Warehouses ii. Rent payment/collection for Shops/Offices/Warehouses iii. Customer / Supplier contract

 Manage processes to ensure facilities safety and security, housekeeping, parking and recreational facilities management, and all functional areas

 Plan, administer and control budgets for contracts, equipment and supplies

 Participate in relevant projects and community activities as and when needed

3. People Management:

 Develop and motivate subordinates to ensure transfer of know-how and continuous positive work environment

 Monitor subordinate’s performance and provide formal and informal feedback and appraisal to maximize efficiency


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