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Associate Accountant- Qatar

Job Description

 

Job Title: Associate Accountant
Job Family: Finance

 

Job Summary:

 

The job holder of this position is responsible for the recording of supplier invoices and reconciliation of supplier statements in line with related policies and procedures. The job holder is also responsible for financial and KPI reporting.


Key Areas of focus:

 

Accounts Receivables

Accounting Policies and Procedures

Payroll

Reconciliation

Auditing

Expense Reporting

 

Key Responsibilities:


1. Organizational:
✓ Follow all relevant accounting policies, processes and standard operating procedures so that work is carried out in a controlled and consistent manner

 

A- Accounts Payable
i. Check the completeness of all documentation provided by document controller/accounting desk control
ii. Prepare reconciliation for assigned suppliers, freight forwarders, customs, with the required supporting documentation and submit to Senior/Chief Accountant
iii. Adhere to the reconciliation schedule for all assigned suppliers or companies as the case may be
iv. Escalate all reconciling items as per the escalation matrix

Responsible for providing all supporting documentation required for processing any payment for assigned suppliers
vi. Assume responsibility for insurance claims for lost and damaged goods for assigned suppliers
vii. Responsible for allocation of all prepayments made to assigned suppliers
viii. Responsible for working on AP aging particularly items/suppliers which are overdue
ix. Participate in month-end and book closure procedures & provide assigned reports to senior/chief accountant
x. Participate and support the implementation and maintenance of the Oracle ERP
xi. Provide assistance in ensuring the work and deadlines of fellow team members is completed during periods of leave as directed by the Senior & Chief Accountant – Non-Allied Goods P2P
xii. Prepare/update travel expense forms
xiii. Verify tourney, actual trip, advance provided and all supporting documents with appropriate approvals
xiv. Prepare the trip reimbursement summary and input all travel expenses in EBS – Oracle
xv. Assist in corporate credit cards management in coordination with Financial Analysts
xvi. Update employees accounts for all expenses every month and forward employees statement to payroll team
xvii. Circulate email of employees who are leaving to all accountants and update the statement for any deductions and forwards it to payroll team
xviii. Provide monthly summary of unliquidated employee trip advances to reporting accountant for accruals
xix. Provide employee GL details, after monthly closing, to the reporting accountant to be included in their monthly schedule
xx. Coordinate with MDM team for the creation of new employee segments in EBS
xxi. Request IT to create new employee as supplier in EBS and check if this should be transferred to AP Accountant
xxii. Receive and process HR requests for advances, and forward for approval
xxiii. Reconcile advances and expenses booked on monthly basis

 

B- Sales & Collection, Rents and Reporting:
i. Prepare consolidated credit card and cash collection reconciliation relating to the previous business day for the assigned shops
ii. Identify discrepancies in expected cash collection and actual cash deposited in the bank by Trans Guard
iii. Identify discrepancies in expected credit card collection and actual settlement by the acquiring bank;
iv. Prepare all journal entries relating to cash and credit card collections and submit to the Chief Accountant – Retail Accounting for review
v. Prepare and submit to the Chief Accountant – Retail Accounting for all assigned shops a review of manual invoices issued and posted, ensuring the analysis has been agreed to the manual invoice control account in the general ledger
vi. Ensure all gift vouchers are obtained from shops and filed in the appropriate filing folder for reference and review purposes
vii. Prepare and submit to the Chief Accountant – Retail Accounting for all assigned shops a review of credit notes issued and redeemed, ensuring the analysis has been agreed to the store credit control account in the general ledger
viii. Prepare and submit to the Chief Accountant – Retail Accounting for all assigned shops a review of layaway deposits issued and redeemed, ensuring the analysis has been agreed to the manual invoice control account in the general ledger
ix. Statement of Financial Position monitoring for bank and tender accounts
x. Preparation of cash on hand and credit card receivable schedules for all assigned shops at least on a monthly basis during book closure
xi. Ensure closing of bank reconciliations for all retail companies within the stipulated timeframe communicated for book closure
xii. Explain and resolve queries pertaining to cash and credit card collection to the auditors on timely basis
xiii. Provide all the documents required by auditors at any time

 

C- Accounts Receivable:
i. Raise third party invoices, credit notes, debit notes into computer system using defined computer programs
ii. Reconcile records with third party customers
iii. Send statement of accounts to third party customers
iv. Send collection follow-ups to all customers
v. Liaise with commercial team regarding collection issues
vi. Prepare monthly aging of receivables
vii. Prepare audit requirements under Inter-company scope
viii. Verify the accuracy of invoices and other accounting documents and records
D- Intercompany:
i. Raise Intercompany invoices, credit notes, debit notes into computer system using defined computer programs
ii. Book invoices from Intercompany suppliers
iii. Raise recharge invoices to Intercompany
iv. Reconcile records with inter-company customers and suppliers
v. Prepare and update records for checks’ requests and invoices for payment to Inter-companies
vi. Prepare audit requirements under Inter-company scope
E- Treasury, Payments and Fixed Assets:
i. Compile data and prepare a variety of reports as requested
ii. Allocate payments in oracle and raise online bank transfers
iii. Prepare and update records for checks’ requests and invoices for payment
iv. Coordinate with suppliers for the allocation of payments to their records
v. File payment vouchers properly for future retrieval purposes
vi. Prepare daily cash position update and release payments based on availability of funds
vii. Assist in performing monthly bank reconciliations
viii. Enter data into computer system using defined computer programs (Oracle)
ix. Verify the accuracy of invoices and other accounting documents and records
x. Update and maintain accounting journals, ledgers and other records detailing financial business transactions (e.g., disbursements, expense vouchers, receipts, accounts payable)

 

Your Profile:

 

Team Player

Communicator Analytical

Analytical

Business Acumen

Entrepreneurship

 

University Degree in Accounting / Pursuing Professional Accounting Qualification

0- 2 years of experience in the same field

 

Competencies:

 

Leadership

Leadership Level Prioritizing for Results & Operational Excellence: Foundation

 

Behavioral

Collaborating for Efficiency: Foundation

Drive, Entrepreneurship and Adaptability: Foundation

Communicating Effectively: Foundation

Developing and Managing Self-Awareness: Foundation

 

Functional:

Management Reporting, Finance Information System & Variance Analysis: Foundation

Financial Reporting, Compliance & Accounting Information System: Foundation

Transactional Accounting and Closing Process: Foundation

Business Partnering & Support: Foundation

 

 

 

 

 


Job Segment: Retail Sales, Retail

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