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Admin Project Coordinator

We are Chalhoub Group, a leading family business in the world of beauty, fashion and gifts. We have blended our Middle East expertise and intimate knowledge of luxury to offer service excellence to all our partners and a unique experience to all our customers for over 60 years.

As we continue to grow, it’s our vision to become a hybrid retailer, bringing luxury experiences to the fingertips of customers everywhere.


The Admin Project coordinator is responsible for the coordination of a project, in addition to precise reporting of the project progress vs the target handover, and the quality of the execution.

What you will be doing :-

Proactive liaison

  • Ensure all constraints imposed by law or by authorities in charge have been listed and attended to in the sequence required
  • Ensure all legal authorizations and permits are obtained in a timely manner
  • Liaise with clients and clients business partners with regard to the project
  • Liaise with project team members and with other divisions whenever required.



  • Provide systematically full reports, as to progress in general, to supervisors
  • Provide list of would-be problems and solutions for approval


Project follow-up

  • Produce status summaries of verified project as per a specific calendar
  • Follow up approval and payments cycles, and report delays
  • Follow up material deliveries
  • Gather information for project cost estimation
  • Prepare quotations per project.
What you will need to succeed in this role :-


  • University Degree
  • 4+  years of relevant experience supporting C-Level Executives 
  • Prefect communication in English  written and spoken is a must!
  • You will have the ambition to meet and exceed goals and standards of excellence in spite of obstacles, lack of support, opposition or discouragement; the ability to take prompt actions to achieve goals beyond requirements, to seek out new responsibilities and acts on opportunities
  • You will have the aptitude to approach data and situations logically, to break down problems into their component parts and look for underlying causes or thinking through the consequences of different courses of action
  • Enjoy building and maintaining positive and effective relationships as well as to value the opinion of others
  • The ability to plan and prioritize work to manage time effectively and accomplish assigned task
  • You must be tech savvy and comfortable with all MS Office applications


  • Developing and Managing Self-Awareness (Foundation)
  • Technical competencies required for the role
  • Drive, Entrepreneurship and Adaptability (Foundation)
  • Collaborating for Efficiency (Foundation)
  • Communicating Effectively (Foundation)
What we can offer you:-


We will help shape your journey with us through enriching experiences, learning and development opportunities and exposure to different assignments within your role or through internal mobility.

Our Group offers the opportunity to support careers that may span different teams, different job roles, different categories and even different countries. We offer diverse career paths for those who show drive and passion as well as the desire to learn and grow.



Amazing benefits

We recognise the value that you bring, and we strive to provide a competitive benefits package which includes health care, life insurance, child education contribution & exclusive employee discount